Select the section of the policy manual you want to see from the table of contents below.
For a list of Policy Manual forms click here.
1.1 Act of Incorporation
1.2 Bishops of the Archdiocese
1.3 Brief History of Parishes and Missions
1.4 Civil Status of the Archdiocese
1.5 Deaneries of the Archdiocese
1.6 Foundation and Growth of the Archdiocese
1.7.1 Parishes, Quasi-Parishes and Missions of the Archdiocese
1.7.2 Creation and Modification of a Parish, Quasi-Parish or Mission
Form 1.7.2.a – Request for Parish Modification
1.8 Registration of Parishioners
Form 1.8.a – Parishioner Registration
1.9 Protocol for Parishioner Registration
1.10 Parish, Deanery and Archdiocesan Committees
2.1 Sacred Space
2.1.1 Concerts and Other Events in Churches
Form 2.1.1.a – Request for Permission to Use Church for Performance or Presentation
2.1.2 Renovations to Sacred Places
Form 2.1.2.a – Proposed Renovation/Change to a Sacred Place
2.1.3 School Mass Guidelines (School Mass Planning Guide)
2.1.4 The Use of Catholic Churches and Church Sites for Non-Catholic Services
Form 2.1.4.a – Application to Use a Catholic Church or Church Site for a Non-Catholic Service
2.2 Baptism
2.2.0 Sacramental Guidelines – Initiation of Children
2.2.1 Preparation for the Sacrament of Baptism
2.2.2 Baptisms from Outside the Parish/Diocese
2.2.3 Registering Apostasy
2.2.3.1 Act of Re-Admission
2.3 Reconciliation
2.3.1 Catechetical Norms for First Reconciliation
2.4 First Communion
2.4.1 Catechetical Norms for First Eucharist
2.5 The Eucharist
2.5.2 Sunday Celebrations in the Absence of a Priest
2.5.3 Extraordinary Ministers of Communion
2.5.4 Celiac Disease and Communion
2.6 Confirmation
2.6.1 Guidelines for the Sacrament of Confirmation (Request for the Sacrament of Confirmation to be Celebrated in Your Parish)
2.6.2 Eastern Rite Confirmation
(Find the sacramental preparation information all in one document – Sacramental Guidelines – The Initiation of Children)
2.7 Marriage
2.7.1 Requirements for Marriage
2.7.2 The Place and Time for the Celebration of Marriage
2.7.3 Marriage Forms
Form 1 – Initial Interview of Couple
Form 2 – Individual Interview
Form 3 – Concerning Proof of Freedom to Marry
Form 4 – Concerning Baptismal Status
Form 5 – Dispensations and Permissions
Form 6 – Previous Relationships
Form 7 – Notice for Baptism Record
Form 8 – Checklist of Required Documents
2.8 Holy Orders
2.8.1 The Sacrament of Holy Orders (see also Directive 2.8.1 )
2.9 In development
2.10 Funerals
2.10.1 Guidelines for Catholic Funerals
2.10.2 Funeral Liturgy Guidelines – French
2.10.3 Funeral for an Unborn or Non-Baptized Child
3.1 Parish Finances and Property
3.1.1 Parish Banking Procedures
Form 3.1.1.a – Parish Collection Report (October 2018)
Form 3.1.1.b – Parish Record of Payment (April 2019)
3.1.2 Pooled Investment Fund
3.1.3 Review and Audit at the Time of Pastoral Assignment
Form 3.1.3.a – Release Form for Pastors Departing a Parish
Form 3.1.3.b – Parish Inventory
3.1.4 Gifting Policy
3.1.5 Parish Registers & Financial Instruments
3.1.6 Reporting and Recordkeeping – Parishes and Missions
3.1.7 Parish Cemetery Funds
3.1.8 Parish Property Maintenance
Form 3.1.8.a – Inspection and Maintenance (June 2019)
3.1.9 Parish Property Insurance
3.2 Assessments and Pensions
3.2.1 Assessments for Operations and Priests’ Pension
3.2.2 Obligations of a Diocese to its Retired Priests
3.3 Collections
3.3.1 Annual and Special Collections
Form 3.3.1.a – Annual Collections (2021) (2022) (2023)
3.3.2 Extra-Diocesan Collections & Solicitations
3.4 Extraordinary Expenditures
3.4.1 Guidelines for Building a Church
3.4.2 Extraordinary Expenditures
Form 3.4.2.a – Parish Petition for an Extraordinary Expenditure of $5,000 or more
Form 3.4.2.b – Decision for an Extraordinary Expenditure
3.4.3 Parish Project Fundraising
3.5 Stipends and Allowances
3.5.1 Parish Responsibilities for Collecting and Paying Fees for Pastoral Services
3.5.2 Mass Stipends
3.5.3 Clergy Living Allowance
3.5.4 Employee Travel Allowance
Form 3.5.4.a – Travel Expenses Claim
3.5.5 Reporting of Stipends
Form 3.5.5.a – Mass Intentions and Stipends Monthly Report
3.6 Vacations and Leaves
3.6.1 Pastoral Help when a Priest is Absent
Form 3.6.1.a – Notification of a Planned Absence by a Priest
Form 3.6.1.b – Claim for Ministerial Services Rendered
3.6.2 Vacation, Retreat and Continuing Education
Form 3.6.2.a – Deanery Vacation Schedule
3.6.3 Clarification on the Computing of Priests’ Vacation
3.6.4 Serving as Spiritual Director on Pilgrimages
3.6.5 Sabbatical Leave for Priests
3.6.6 Formation, Care and Remuneration of Seminarians
3.7 Parishes and parishioners
3.7.1 Financial Contributions for Attending Conferences and Workshops Outside of the Archdiocese
Form 3.7.1.a – Application for Financial Contribution to Attend Workshop/Conference
4.1 Policy for Inviting a Presenter or Preacher
Form 4.1.a – Notice of Event/Speaker
5.1 Safe Environment Policies
5.1.1 Responsible Ministry
Form 5.1.a – Personal Information for Employees and Volunteers for Ministry
Form 5.1.b – Ministry Suitability and Covenant of Care
Form 5.1.c – Code of Conduct Acknowledgement
Form 5.1.d – 5.1.d Standard Form for Personal Reference Check
Form 5.1.e – Record of Parish Screening
Letter Template for Police Check
Addresses for RCMP and CFS Offices
5.1.2 Safe Environment
Code of Conduct of the Archdiocese of Grouard-McLennan
5.2 Misconduct Policy
5.2.1 Misconduct Policy
5.2.2 Policy and Protocols for Allegations of Sexual Misconduct and Abuse by Clergy, Staff, or Volunteers
5.3
5.4
5.5 Lay Personnel
5.5.1 Archdiocesan and Parish Lay Employees
6.1 Parochial Registers and Archives
6.2 Selecting Lay Ministers
6.3 Complaints about the Pastoral Ministry of a Priest
6.4 Death of a Member of the Clergy
6.5
6.6 Incardination of Clergy
6.7 Ministerial Faculties and Approvals
7.1 Gambling Policy
7.2 The Archbishop’s Dinner
Checklist for the Archbishop’s Dinner
7.3 Canonical Visitations
7.4 Archdiocesan Archives
7.4.1 Protection of Personal Information in Archived Records
Request for a Sacrament Certificate (Apr 2017)
Request for a Sacrament Certificate (fillable) (Apr 2017)
7.4.2 Archives Access for Research Purposes
Form 7.4.a – Archives Research Request form
Form 7.4.b – Statement of Compliance
Form 7.4.c – Archives Research Request – Indian Residential Schools
7.5 Cemeteries
7.6 Policy for Websites and Other Internet-based Media
8.1 General Information about this Policy
8.2 Pre-approval for Extra-diocesan Events
Form 8.2.a – Request for Permission to Organize an Event
Form 8.2.b – Risk Assessment
Form 8.2.c – Draft Itinerary
8.3 Fundraising and Money-handling
8.4 Screening and Acceptable Conduct
Form 8.4.a – Code of Conduct – participants
Form 8.4.b – Code of Conduct – leaders, supervisors, chaperones
8.5 Organizational Requirements and Checklist for Youth Events
8.5.1 World Youth Days
Form 8.5.a – Participant Information
Form 8.5.b – Waiver – Consent of parent/guardian
Form 8.5.c – Waiver – Adult participant
Form 8.5.d – Group Information and Event Itinerary
8.6 Reporting on Youth Events
DIRECTIVES
Directive 2.8.1 Preparation of an ordination of a permanent deacon or priest
Directive 3.1.1 Parish Signing Authorities – responsibilities
Directive 3.1.9 Changing Parish Property Insurance Coverage
Directive 3.3.1 Disaster Response Framework
Directive 5.5.1 Archdiocesan and Parish Lay Employees
Directive 6.1 Maintaining a Parish Archive